BPAA MINUTES FOR SEPTEMBER, 2006

 

The meeting was held at 7:30 p.m. on Tuesday, October 3, 2006, at the Brooklyn Park Community Center.

 

ATTENDEES:   

·                     Dede Boelter, Jerry Gamber, Valerie Leone, Ed Ampe, Markus Carter, Dan Williams, Tami McClure, Laurie Pulver and Wayne Heuer.

 

SECRETARY’S REPORT:

·                     M/S/P

 

TREASURER’S REPORT:

·                     Tabled to next month.  Dave & Gail are out of town and the e-mailed balance sheet didn’t print out well.

 

CHARITABLE GAMBLING:

·                     Dan has talked to the State approx. 15 times in the past month.  The State has done nothing towards processing our application because there are many items we need to accomplish first that we didn’t realize.  

·                     Dan passed out a LG201 Internal Controls Form, which lists the positions.  There are 14 positions to be filled.

·                     We need to select officers and those officers need to attend specific courses.  

·                     Essentially there would be three full-time jobs, in addition to other jobs.

·                     We would have to file weekly reports and reconcile the books weekly.

·                     The president of BPAA would have to be the CEO of charitable gambling.  Dan is unwilling to do both jobs so we’d have to find another Pres/CEO.

·                     The Charitable Gambling Manager (Markus), Treasurer (Dave), and CEO (Dan) are paid positions.

·                     Kelly’s wants whomever up and running by January 1, 2007.

·                     We need to commit by this Friday (October 6, 2006).

·                     Decision was made not to pursue for now.

·                     Dan made a motion to table the charitable gambling to some point in the future – after the first of the year.  M/S/P.

 

SOCCER – VALERIE:

·                     At the September 17 meeting it was decided to have monthly meetings.  They will be the third Sunday of every month throughout the winter.

·                     Would like to drop EZScoreboard.  Curious as to how basketball will work out with their new system.

 

BASKETBALL – TAMI:

 

·                     Presented the budget.  M/S/P.

·                     Still waiting for junior high rebates from 05/06.

·                     Basketball pays $5,500 a year for the insurance policy.  Check into what it includes.  Have any claims ever been made?

·                     Registration on line is up and running.

·                     Referee clinic will be held the end of the month.

·                     Need volunteers.  Looking at enforcing a 3-5 hour volunteer requirement from parents.

 

CITY – LAURIE:

 

·                     Nothing new.

 

SOFTBALL – ED:

 

·                     Meetings 2^nd Sunday of each month.

·                     Working on setting up registration dates.

·                     Asked for info on getting in the Winter Park & Rec booklet.

·                     Need volunteers.

·                     Ed announced he was resigning from chairmanship at the coaches’ meeting.  He will be vice chair to help.  Won’t leave the board.

·                     Trying to get fencing at the wheel by the bench area.

·                     Appreciation dinner was last Sunday.

·                     Will have proposed budget at the next meeting.

·                     Invoices that are related to softball get routed straight to Gail so softball doesn’t see them.  Would like a tracking system worked out where softball is aware of what invoices come in, i.e. okay them before Gail pays them.

·                     Discussed having a page on the website and sign-up information sheet regarding scholarship and refund policy for all sports.  Agenda item for October.

 

FOOTBALL - MARKUS:

 

·                     Year is ½ done.

·                     PC Youth Night is October 13.  Four teams will play at halftime (4^th and 5^th graders).

·                     Some problems with rule interpretation.  Should run through specific rules at the next coaches’ meeting.

·                     Two banquets set for November.  One in-house and one traveling.

·                     The teams have all had excellent seasons.

 

Next meeting is Tuesday, October 24 at 7:30 p.m. in the Armory Classroom.

 

AGENDA:

·                     Secretary’s Report

·                     Treasurer’s report for both September and October.

·                     Football

·                     Basketball

·                     Soccer

·                     Softball

·                     Baseball

·                     City

·                     New Business – Unify billing, refund and scholarship policy for all sports.