BPAA MINUTES FOR MARCH
28, 2006
The meeting was held at 7:30 p.m. on
Tuesday, March 28, 2006 at the
ATTENDEES:
·
Dave Corbett, Joe Edwards, Jay
Lotthammer, Mark Paim, Laurie Pulver, Jerry Gamber,
Tami McClure, Ed Ampe, Mike Habstritt, Aaron Levin,
Wayne Heuer, Valerie Leone, Dave Gulbrandson, Mark Stein, and Dede
Boelter.
NICK ‘N
WILLY’S:
·
Mike Habstritt and Aaron Levin introduced themselves and
discussed options for using their restaurant.
·
They own and operate Nick ‘n
Willy’s, a take-and-bake pizza restaurant.
They distributed business cards, menu/brochure, a coupon (thanks!) and
various suggestions/ideas for fundraising and concession
opportunities.
·
If we use them for concessions they
would handle the booth and give us 10% of the profits. They would sell four different kinds of
8” personal pizza for around $5 each. If we are interested they would also sell
pop. They would need an electrical
outlet.
·
They will sponsor youth
teams
·
They have various fundraising offers
(discussed in the handout)
·
If we are interested, they know
people who also have donut and corn dog concession stands for
tournaments.
·
Baseball has an oven and
freezer. Would consider as a
vendor. However, they don’t
recommend freezing the pizzas.
SECRETARY’S
REPORT:
·
November, 2005, minutes. M/S/P
·
February, 2006, minutes. M/S/P
TREASURER’S
REPORT:
·
We received a final accounting for
the shed:
$110,126.08.
·
Glitch in the baseball account: $393 was deposited in cash but did not
turn up in the statement. Contacted
Wells Fargo for an adjustment, but they took another credit instead of a debit
so now it shows $786 out of the account. Noted on the Balance Sheet as an
incorrect adjustment and will get corrected.
·
Tami had noticed a while back that
in the November statement there were two NSF checks totaling $90 that were
applied to basketball that didn’t belong to basketball. They belong to football.
SOFTBALL – Ed & Dave
C.:
·
Had a late registration on March 27
and 16 more players registered.
·
370 players, 80-90 short of last
year.
·
10 & under is lots less, from
156 to 100; however, some have moved up to 12 yr
olds.
·
Talked to Champlin Softball and they are down
30%
·
Hoping for three teams in the 16
& under.
·
Forming teams
now.
·
Equipment hand out will be April
6.
·
Play starts May
8.
·
No plans for fencing yet. May not get done this
summer.
BASEBALL –
Mark:
·
640 registered – about the same as
last year.
·
Expect 20-30
more.
·
Will have approximately 6 traveling
teams.
·
Will have same usage on Brookdale fields as last year. Will talk to Jay about field
locations.
·
Forming
teams.
·
18 teams of 8-9 year
olds.
·
Tryouts at Hamline were great and had great feedback from parents.
Plan on going
back.
·
Note
·
Mark prefers e-mail to phone calls,
which sparked discussion about phone vs. e-mail. Some people don’t have e-mail. Mark is going to check into getting a
voice mail message box for all of BPAA’s use. One blanket number and once dialed you
would punch in 1 for baseball, 2 for softball, etc.
SOCCER – Valerie & Dave
G.:
·
Flyer is ready to go
out.
·
Expecting 1,400 players this
year.
·
Working on a financial aid form.
·
Would like to track repeat
families.
·
Games start July
17.
·
The last softball tournament is July
21-23 so there’s a little overlap.
·
There’s a little overlap with
baseball as well.
FOOTBALL:
·
No rep.
BASKETBALL – Tami &
Jerry:
·
Season and tournaments are
finished.
·
Had three tournaments in
March.
·
Net profit for the three weekends is
approximately $2,500. Will do
again.
·
Met with Ron, referee
representative. Ron does the
scheduling for referees. 25% of the
referees received an incentive pay.
Were paid $20 and $10 last year. Budgeted for a 5% increase, to $21 and
$10.50. But referees were paid in
advance throughout the season so received the higher fee. (Sorry, this doesn’t make sense to me so
I hope it does to you. - Dede)
·
To help reduce costs maybe have
referees pay for their own uniforms. Currently this is a basketball
expense.
·
Tami would like to personally
authorize all payments to referees. There are referees that are having checks
issued to other family members to keep under the $600 total figure and thus
avoid a 1099 form. The board agreed
checks should be made payable to the person who refereed the
game.
·
Submitted BPAA to Wells Fargo for
(hopeful) donated funds. Will find
out in late April/early May if we will receive any.
·
Talked to Mark to see if baseball
would be interested in buying leftover candy, etc., from end-of-year basketball
concessions for use at baseball.
·
Thinking about getting rid of EZScoreboard. Has a payment problem and it’s difficult
to use. Asked what other programs
people use. Soccer still uses EZScoreboard.
Dave said it’s hard to customize.
Maybe 300 out of 1,400 players use it. Ed uses AllProSports.com. Dave C. said he would help set up an
address data base list for basketball.
CITY – Jay, Laurie and
Mark:
·
Back at the Treasurer Report section
we got into a discussion about problems with the shed. People are having problems getting doors
to lock. Ed hired someone to have
his door fixed. Apparently the
lumber is wet and bowing. Questions
were raised as to why we have these expensive maple doors when we wanted metal.
Jay is going to check into it. Also, the outside light is still not
working. Jay said outside fixtures
the City pays for so the City needs to take care of it. Also, the stoop outside the door is steep
and dangerous. Tami has fallen
there. Possible
remedy…get a railing?
·
Now, to pick up discussion at the
basketball level and on-line registration.
The City has an excellent registration program on the internet. The City will offer it to BPAA. It takes credit cards, 2½% credit card
fee and an additional 2½% fee for use of the City’s staff, administrative fees,
etc. for a total 5% “handling fee.”
Jay would write up an explanation/breakdown. Problems may be that people think the
City is handling the sports, not BPAA. The City gets a lot of calls already from
people wondering who their coach is, etc. People think we have paid positions, that
it’s not a volunteer organization. So maybe keep BPAA separate from the City
in this aspect. No definitive
answer reached.
·
Mark Paim
and Laurie Pulver introduced themselves. Jay’s responsibilities are being divided
up a bit. Mark will be working with
baseball, softball, basketball and adult sports. Laurie will be handling soccer, football,
lacrosse and facility scheduling.
·
They will alternate attending
meetings.
·
Volunteer recognition is April
6.
·
We have a 30 year lease on the shed.
Once it’s paid for we pay $1 a year
thereafter.
OLD BUSINESS – Charitable
Gambling:
·
Kelly’s is still interested in our
handling their pull tabs.
·
Once we apply for a license it’ll
take approximately 90 days til we’re licensed. Probably small fee for the
license.
·
Kelly’s has a guy that runs the pull
tabs and employees. We would pay
them.
·
We’d do the administrative
work.
·
Hockey use to handle it but Kelly
got mad at them.
·
How would the funds be broken up
between sports?
·
Would like to see a breakdown of
expenses.
·
Need to discuss next month – would
like to have the gambling manager in to discuss.
Next meeting is Tuesday, April 25 at
8:30 p.m. in the Armory Classroom. (NOTE WE START SUMMER
TIME.)
AGENDA:
·
Secretary’s
Report
·
Treasurer’s
Report
·
Softball/Fast
Pitch
·
Baseball
·
Soccer
·
Football
·
Basketball
·
City
·
Old Business
–
Charitable
gambling
On-line
payments
Voice mail message
box