BPAA MINUTES FOR SEPTEMBER 27,
2005
The meeting was held at 7:30 p.m. on
Tuesday, Sepember 27, at the Brooklyn Park Community Center.
ATTENDEES:
* Dede Boelter,
Valerie Leone, Wayne Heuer, Dave Corbett, Dave Gulbrandson, Tami McClure and Jay
Lotthammer.
SECRETARY'S REPORT - Dede:
* M/S/P.
TREASURER'S REPORT - Dave:
* The first payment of
$25,000 was made to Jay for the storage shed. For now it is entered
as a negative number. May tweek how this is entered in the Balance Sheet
in the future. We don't have a final cost for the shed
yet.
* M/S/P.
CITY - Jay:
* Jay brought along
the class from Planning & Managing Sport Facilities at Concordia
College to observe. Then they were going to tour the Community
Center.
* The City is busy
with cutting and clearing trees and assessing damage from last Wednesday's
storm. The playing fields fared well. Because of this crews are not
painting/maintaining fields right now.
* The dugout roofs at
the Zane complex sustained some damage.
* Not sure how fencing
fared on various fields.
* The storage shed
looks good. We don't have a completion date yet. Waiting for
delivery of the metal roof. The doors are on and locked. Walls are
up with the layout we wanted. Regarding bins for basketballs/footballs
etc., we may hold off for now. Get the shed done and then figure out
how/where storage bins will go. Hopefully move in will be
mid-October. Jay will e-mail everyone with the date.
* The new
marquee is working well.
FOOTBALL - no Markus.
BASEBALL - Wayne:
* The Association
voted to go to 13 year olds and include traveling. It didn't work out with
Babe Ruth.
BASKETBALL - Tami:
* Registration is
finished. The last in-person registration was canceled cause it was set
for September 21 - the day of the storm. They will continue to take
on-line registrations. Right now they only have about 60% of the players
they had last year. Figure this is because so many sign up at the last
registration.
* The new scholarship
process is going okay. For a scholarship they are asking for a driver's
license and most recent W-2. If not working need most recent
Determination of Eligilibity form regarding unemployment benefits from the
State. Scholarship is 50% of actual registration fee. If
parent/guardian still can't pay there is a sliding scale according to
income. There is no discount for multiple children/players. No
discount for child/ player playing in multiple sports. There is a $3,000
cap for scholarships.
* Tried checking the
NSF list at registration. Was very difficult and time consuming so stopped
doing it. Will have to check player names to the NSF list
when they are put into the system. Did require phone numbers on
checks. Still working on the best way to handle this.
* Wayne made one point
from past experience - make sure a check has cleared before issuing a
refund.
* Have usually had one
registration/sign-up at the Brooklyn Center Community Center. Turn out was
poor and the Community Center did a bad job organizing/setting up for it.
May discontinue future registrations there
* The coaches'
meeting is set for October.
* We don't have time
slots for practices yet. Richard is going to help out with
that.
* Need to set up a
meeting with CPAA board to go over the rules and discuss tournament
costs.
SOFTBALL - Dave C:
* Had the appreciation
dinner at Kelly's in mid-September for the board members.
* Will have a meeting
in October.
SOCCER - Dave G &
Valerie:
* Valerie is the vice
chair and equipment person. Is stepping in for John for a few
months.
* Will have a meeting
in October.
* Will work on a
scholarship policy for next year.
OLD BUSINESS - 501(c)(3):
* Contributions should
be made to BPAA and send to Dave Corbett's home address.
* Can a person specify
where their contribution goes go? i.e. football or the shed? They
should be able to.
* Funds received
non-specific will go into a general fund and then we'll divide it up 5 or 6 ways
at the end of the year. Will decide once we have this "problem."
* If someone just
writes a check or some such to BPAA sports, can a receipt be issued stating it's
a donation? We should be able to send a letter to that person or
organization confirming receipt and that it's a donation.
* Dave G will put a
donation blurb on our website.
* Tami has a meeting
with Wells Fargo powers in two weeks. Needs some information so can
present a donation request, especially since there is a Wells Fargo bank a
couple blocks from the storage shed. Dave will call Jim Hoskins to get the
information Tami needs.
NOMINATIONS -
* Please advise if you
or anyone you know is interested in running for a board position by October
24.
Meeting adjourned.
M/S/P.
THE NEXT MEETING IS TUESDAY, OCTOBER 25
AT 7:30 P.M. IN SENIOR CENTER #1.
I will send out a reminder.
AGENDA:
* Secretary's
Report
* Treasurer's
Report
* Committee
Reports
* Football
* Basketball
* Softball/Fast Pitch
* Baseball
* Soccer
* City
* Old
Business
* Storage Shed
* Nominations